How to Appoint a Special Administrator under Minnesota Probate Law

Posted on April 28, 2016 by jlawyer

Minnesota Probate Special Administration

There are times where it may be necessary to appoint a Minnesota probate special administrator instead a more traditional “personal representative” of a Minnesota probate.

The circumstances with this becomes an issue are limited. This article will discuss the instances in which a special administrator can be appointed over a deceased person’s estate and, also, what the person’s duties are.

Minnesota statute section 524.3-614, states that a special administrator can be appointed as follows:

524.3-614 SPECIAL ADMINISTRATOR; APPOINTMENT.

A special administrator may be appointed:

(1) informally by the registrar on the application of any interested person when necessary to protect the estate of a decedent prior to the appointment of a general personal representative, when necessary to protect the estate of a decedent due to circumstances described in section 524.2-803, or if a prior appointment has been terminated as provided in section 524.3-609;

(2) in a formal proceeding by order of the court on the petition of any interested person and finding, after notice and hearing, that appointment is necessary to preserve the estate or to secure its proper administration including its administration in circumstances where a general personal representative cannot or should not act. If it appears to the court that an emergency exists or that section 524.2-803 may apply, appointment may be ordered without notice.

The instances in which my office has asked for the appointment of a special administrator are in the “emergency” situations. Typically, a more traditional personal representative would be appointed. However, things like problems with a Will, or lack thereof, can lead to the appointment of a special administrator. In one particular circumstance, our office helped a client who needed to remove a loved-one from the city morgue and they were unable to do so without being appointed as a special administrator by a Minnesota court. This was an extreme example, but it illustrates why this area of the law may arise.

The next logical question is who can be appointed as a special administrator?

524.3-615 SPECIAL ADMINISTRATOR; WHO MAY BE APPOINTED.

(a) Except as provided in paragraph (b), if a special administrator is to be appointed pending the probate of a will which is the subject of a pending application or petition for probate, the person named executor in the will shall be appointed if available, and qualified.

(b) In cases where the court determines a personal representative named in a will may not be entitled to benefits pursuant to section 524.2-803, the court may appoint a qualified neutral, professional fiduciary, or an interested person to serve as special administrator.

(c) In other cases, any proper person may be appointed special administrator.

As you can see, Minnesota probate law provides very specific terms in which a special administrator can be appointed. The special administrator law does limit that person’s power over the estate. Our law firm has had experience asking that a special administrator be appointed, and then modifying the estate so that a new personal representative be appointed.

Finally, the special administrator has specifically delineated duties that he or she will be obligated to perform on behalf o the deceased person’s estate.

524.3-617 SPECIAL ADMINISTRATOR; FORMAL PROCEEDINGS; POWER AND DUTIES.

A special administrator appointed by order of the court in any formal proceeding has the power of a general personal representative except as limited in the appointment and duties as prescribed in the order. The appointment may be for a specified time, to perform particular acts or on other terms as the court may direct.

As you can see, a special administration may be appointed in an informal or formal probate administration depending on the situation. For further questions on this issue, a Minnesota probate attorney should be contacted.

Minnesota Probate Lawyers

Contact Flanders law firm LLC today to discuss your particular situation and possible appointment as a special administrator. Contact the firm at 612-424-0398.

Minnesota Probate Inventory | What needs to be in the estate Inventory?

Posted on April 27, 2016 by jlawyer

Questions about what needs to be in a Minnesota probate Inventory? Read on.

Every probate estate in Minnesota is required to file an Inventory with the county court or the probate registrar. The law office has been asked many times by many different clients what an Inventory is. I hope this article but answer some of those questions

Inventory in a Minnesota Probate Estate

This article will be written with the assumption that the chosen personal representative has already been appointed by a court of law. If you or someone else has not been appointed as the personal representative of the estate, that step needs to be taken prior to filing an Inventory with the court. Read further articles by the law office on the subject.

An MN probate inventory is a multi-page document in which the personal representative of the deceased’s estate totals and calculates a the deceased’s assets and debts. Probate assets can include bank accounts, retirement accounts, and a home or other real estate. These are the common probate assets. The personal representative will also need to determine the deceased’s debts. The debts would be people or companies who were owed money by the deceased.

Both the assets and debts information will be included in the estate Inventory. The inventory also sets up a tax basis for the estate. The personal representative will have to file several tax returns for the deceased and the estate. A personal income tax return is required, and, if the estate makes any income, a Minnesota and federal estate income tax return will also be required. This topic is discussed only to illustrate why an Inventory maybe necessary and how it helps set up a basis for monetary assets belonging to the estate.

Are non-probate assets required to be in the Inventory?

The answer to the question of whether or not non-probate assets need to be inventoried is no. Not probate assets differ from probate assets. If you or someone associated with the deceased person’s estate has questions about this, consult the probate attorney.

There are times when assets may seem to be non-probate assets, but may be treated as probate assets depending on how they are set up. Again, speak with an attorney about these issues as they are very important.

Typically, only probate assets need to be included in the Inventory.

What about issues with titling real property and inventorying it?

A very common issue associated with many estates the law firm has worked on is titling of real property. A very common problem associated with titling of real property is when a deceased name and a deceased spouse’s name may be on the home title. If there are two people who are deceased were listed on the title, an Affidavit of Survivorship should be filed with the county of the deceased residence – or where the real property is located. I bring up this point only because it may have an effect on the transfer of a home or other real property and, therefore, will affect the estate Inventory values.

Speaking with a probate lawyer

Dealing with monetary assets is a very serious issue in which many people do not have experience. Being in charge of a person’s estate for the first time is a daunting task. Personal liability can attach to the personal representative if assets and debts are not properly gathered, tabulated, and included in the Inventory.

As was discussed above, if these terms for the law is foreign to you, a probate attorney must be contacted. The cost of an attorney is often much less than the assets belonging to the estate and is, essentially, an operating cost which must be taken on by the estate.

If you have questions about a probate estate Inventory, I hope this article serves to answer some of the common questions the law firm receives. It is important to note that the in the Inventory must be sent to all of the heirs, and to any interested parties, or creditors of the estate. This concept is entitled “due process”, and is an important hallmark of the law. The heirs or other interested parties must have an opportunity to review the Inventory and object to the court if necessary.

Minnesota Probate Attorneys and Lawyers

For free initial consultation on the estate inventories in Minnesota probates, contact Flanders law firm LLC. Call the firm today at 612-424-0398.

Minnesota Probate Estate | Formal Administration

Posted on April 21, 2016 by jlawyer

There are many different kinds of probates. There may be small estate. There may be large estates. In any estate, a Minnesota probate attorney should be consulted. The attorney should be able to clearly tell you whether you should file for Minnesota probate estate – either formal or informal. For this post, I will be discussing a formal probate.

Minnesota Formal Probate Administration

A Minnesota formal estate begins with the filing of a “petition”. The petition must be filed with the proper court of “venue” – usually the county court where the deceased lived. As with any estate, the petition must include the important personal identifying information of:

The deceased
The heirs
The personal representative
Any other interested parties

Failure to include the proper information in the probate petition may result in your petition being dismissed or questioned by the court.

Proceeding Formally | Supervised vs. Unsupervised

If the personal representative asks for a formal estate, the personal representative must also decide whether to have a “supervised” or a “unsupervised” estate. An unsupervised estate is one in which the personal representative acts without supervision of the court, and is usually without the court supervising the reasonableness or legality of the personal representative’s actions. This can be a good or a bad thing.

One instance when a formal estate may be advisable is when there may be heirs who are disputing things or who may question the personal representative’s decisions. In this case, it may be best to request a formal probate which is supervised by the court.

In a supervised probate, the acts of the personal representative will be supervised by the court. The personal representative will have to file a final account and this document will be approved by the court. No distributions or “payments” to heirs are allowed in a formal supervised estate without court approval and court order. Obviously, this takes more time and can cost more money in terms of court costs and fees. However, again, at times they are highly advisable for estate with large assets and/or heir disputes.

Notice of a Formal Probate

In any case, Minnesota law provides that notice of a formal probate needs to be sent, in writing, to heirs of the estate. This literally means that the personal representative must send written notice of a court hearing to the heirs. This is true in formal and informal estate. In essence, the law is concerned about “due process” and the opportunity to be heard. Without this formality, it is much more likely that the personal representative may not do things that are lawful.

The Minnesota statutes (laws) also provide that notice of the formal estate must be published in a newspaper of general circulation in the county of “venue” – or where the deceased lived. The newspaper notice must be published for two successive weeks. After this is done, the newspaper will send an “Affidavit of Publication” to the court or the personal representative of the estate to let them know that the notice was properly published.

Once the notice is published and mailed, a court hearing can be held and the personal representative can move forward with the formal estate administration.

Questions about Formal Probates?

Contact the the probate lawyers at Flanders Law Firm LLC for your free consultation. The firm has experienced attorneys who can advise on all probate issues – including formal and informal probates and when to choose the correct one. Contact the firm today at 612-424-0398.

MN Probate Laws | Wills and Trusts: Simple Rules for Giving Property Away to Others

Posted on April 5, 2016 by jlawyer

Before scheduling your next appointment with your Minnesota probate attorney, you may want to review the following legal principles that often govern how a person can give away property to beneficiaries under a Will or trust.

Once you fully understand these informal rules, and have prepared a list of all of your property, you and your lawyer can make better progress toward carefully dividing up your possessions and leaving them to others upon your death.

Summary of Rules That Often Control How You Give Your Property to Others and MN Probate Laws

You should never confuse the courts by trying to use a Will to give away property already disposed of by other documents. Before leaving any property to others under a Will, ask your lawyer if it would be simpler to just leave your money or property to your loved ones by naming them as beneficiaries to your: IRA and/or 401k retirement accounts; one or more trusts; POD (payable on death) bank or other investment accounts; or thr
gh gifts of various annuities. Many people only use a Will as a “catch-all” device for property that they may forget to include in other documents prior to their death;
You can only give away co-owned business property under a Will if you have a written agreement that expressly provides for this type of arrangement — upon your death or when you otherwise stop working with your business partners. Keep in mind that since you can’t know the exact buyout amount that your partners may be willing to pay to your surviving beneficiaries, it’s best not to name a sum in your Will;
Revise your Will periodically so you can avoid naming one or more gifts that you may decide to give away before you die. Few things upset loved ones more than learning that the deceased actually gave away certain items listed in his/her Will prior to dying. One way to avoid this problem is to revise your Will every few years;
State laws govern nearly every gift you’ll make using a Will or other legal documents. This holds true especially in regards to real property that’s located in another state or country. Keep in mind that the law only allows a testator to claim one legal place of residence – even though that person may own land or other property located elsewhere. If there’s any confusion about choosing your state of residence, you should base this upon such factors as:

Where you register your vehicles
Where you vote
Where the majority of your property is located
Where most of your financial or investment accounts are located
Where your main home or physical residence is located
Where you conduct most of your business – or warehouse your inventory

If you leave any of your property burdened with liens or mortgages, your beneficiaries will have to remove those encumbrances. Do try and remove all financial liens and other “holds” on property long before you die. Should you become seriously ill, ask your spouse or attorney to carefully review the records on all major properties to be sure they’re currently free of encumbrances;
Avoid trying to make direct financial gifts to your pets. It’s usually best to leave the money to a close friend who has promised to use it to care for your pet. In some states, however, you may be allowed to set up a trust account to benefit your pets. This may help you avoid a Minnesota probate. Contact the firm to find out more information about this legal process.

MN Probate Laws and Probate Lawyers

Contact the Flanders Law Firm today. The firm offers estate planning and probate consultations to all potential clients. Call (612) 424-0398.

MN Probate Law | IRS Transcripts in Lieu of Estate Tax Closing Letters

Posted on March 17, 2016 by jlawyer

The Internal Revenue Service (IRS) has issued an opinion that transcripts may be used by personal representatives instead of waiting for the traditional tax closing letter.

MN Probate Estate Tax Return

Traditionally, in a taxable estate, the personal representative and, vicariously, the attorney for the estate would be responsible for waiting to close out the estate until the final estate tax closing letter was received. This often took a long time.

In essence, after the personal representative petitions and is appointed by the proper county court, and issued letters, testamentary, that person would then gather assets, pay debts, and administer the estate. One of the implications of administering the estate are paying all necessary estate taxes.

Transcripts in Lieu of the Closing Letters

As reported by the IRS, account transcripts, “which reflect transactions including the acceptance of Form 706 and the completion of an examination” may now be used as an “acceptable substitute” for the traditional closing letter.

Typically, the probate estate tax return will be prepared by a qualified tax professional. If you are not sure what this means: contact a qualified tax professional.

For all estate tax returns filed on or after June 1, 2015, the estate closing letters will be issued only upon request. Instead, the account transcripts can be used. The transcripts are available online to all tax professionals. Remember what I recommended about contacting a qualified tax professional?

According to the IRS: “the account transcript from the Transcript Delivery System (TDS) reflects transactions including the acceptance of Form 706 and/or the completion of an examination.”

How does this effect a Minnesota Probate?

It is my hope as a practicing MN probate lawyer, that this change will mean quicker processing of estate tax returns and, more importantly quicker estate administrations. I have personally waited for a closing letter for nearly five months. Being able to move forward on a transcript basis should be helpful. I am somewhat leery of the implications of “faulty” transcripts and the lack of an “official” opinion.

MN Probate Estate Tax Return Lawyers

Contact the Flanders Law Firm today. The firm offers consultations to all potential clients. Call (612) 424-0398.

MN Probate Law | Basic Financial and Grief Advice for Recent Widows & Widowers

Posted on March 4, 2016 by jlawyer

As we grow older, we discover that no one can ever be truly “ready” to lose a spouse. Read on for more information about widow grief advice.

Even if you’re the sole caregiver of your husband or wife, the actual moment that person “passes away” or dies nearly always feels like a devastating loss – an event of immeasurable proportions. Efforts to try and regain your emotional and financial balance after this type of loss can seem futile – especially if you did little or no advance financial planning together.

However, whether your spouse has already passed away – or you’re currently struggling to take care of a seriously ailing husband or wife, you should be able to pick up some useful tips below to help you better prepare for the future – including estate planning. These suggestions can provide new steps toward growth for you personally – or you can share this information with someone you know who may need this type of help soon.

Widow Grief Advice | If Your Spouse is Still Alive — Have an Open Talk About Finances — Now

Do yourself and your spouse a big favor by immediately having a specific discussion about the current state of your finances. Gather up all of your individual paperwork and tell each other where all of your banking and investment accounts are located – and share the passwords for all online accounts with each other. Consider buying a large, spiral address book so you can record all of this critical information in it. You can list each account alphabetically. Be sure to update this information annually and keep this book or ledger in the same, secure location. (Creating a back-up copy would be very wise).

Here are some additional tips for regaining your financial and emotional footing after a spouse’s death – many of them are based on a recent New York Times article. These steps can help you move through what that Times article refers to as “the fog of grief.” Although women still tend to live longer than men and there are more widows in America than widowers, these tips should prove just as useful for men as for women.

Tips for More Quickly Regaining Your Financial/Emotional Balance After a Spouse Dies

Don’t hurry out and spend money on anything unnecessary. Many surviving spouses often feel a strong urge to go out and make a major purchase all on their own. While it’s one thing to simply buy a new couch or trade in a used car for a reasonably priced new one, it’s another thing to hurriedly sell your home and buy tickets for international travel;
Ask widows and widowers you know where you can find and join a good support group. Whether you’re active in a local house of worship, a community activity group – or even just a weekly poker or knitting group, chances are someone there has recently been through what you’re having to cope with and can provide you with the name of a local grief support group. If you cannot find this type of group, call up a local psychologist or senior center and ask for their recommendation. Joining this type of group can almost instantly help you feel “less alone” and more like someone who’s definitely going to move forward successfully – and do just fine;
Realize that about half of all men and women lose their first spouse around the age of 59 or 60. Accept reality and know that both of you will probably not live into your late 70s or early 80s. While some couples are that fortunate – you need to hedge your bets and share all you can now about all of your marital finances. A person can look incredibly healthy, exercise regularly and still have an unknown “DNA time bomb” that can suddenly cause him or her to suffer a fatal stroke or heart attack;
Hire a trustworthy, highly recommended financial advisor right away – and meet with your Minnesota estate planning attorney. Your lawyer can help you locate and properly interpret your various investment documents – and your financial advisor can help you begin deciding how to invest any new funds coming your way. Both of these professionals can provide their opinions about how you can best move forward;
Avoid letting your adult children, siblings or other relatives overrule your judgment, especially if you’re moving forward in a conservative fashion. Also, be wary of the small percentage of “professionals” who view recent widows or widowers as “easy marks” to make themselves rich at your expense. Always get a second or third opinion from friends and professionals before making any new, major financial decisions;
Don’t just say “I’m not good at math” and expect a financial advisor to make all of your major decisions for you. Be willing to sign up for a simple, straightforward online course (you can often find one that doesn’t assign grades) – that can help you become more financially literate. Since your investment portfolio will likely need to change over time – you must be able to talk intelligently with your financial advisor about all of your options. If you still feel very intimidated – ask around and see if a local university or community college offers a short-term class on financial investments. Your financial advisor should be able to suggest either an online or community program to you;
Look into groups like “Sisters on the Fly,” “The Red Hat Society” — or for men – The National Widower’s Organization. Members of these groups can often help you move through the different grief stages – locate a good, local financial advisor — and start reaching out and enjoying life again with other group members;
Always respect this general rule of thumb – never make any major expenditures for six months to one year after your spouse dies. While exceptional circumstances can require ignoring this key advice – lovingly realize that you won’t be your “true self” again for at least that long.

Finally, consider meeting with a professional grief counselor or basic therapist to help you better understand your vacillating feelings and frustrations as you get to know yourself as a single man or woman – who also happens to be a widow or widower. After all, new beginnings are always possible for each one of us.

Minnesota Estate Planning/Probate Attorney

Contact the Flanders Law Firm today. The firm offers free estate planning consultations to all potential clients. Call (612) 424-0398.

MN Probate | Final Income Tax Return

Posted on March 2, 2016 by jlawyer

Questions about filing the final income tax return for your loved one?

Read on.

My office receives many questions that are very similar. Here is a common question: Do I need to file an final income tax return for my deceased relative? The simple answer: probably.

Filing Requirements of the Final Income Tax Return

The personal representative of a probate estate in Minnesota is required to file any necessary income tax returns for the deceased. Please see I.R.C. 6012(b)(1) for more information. The final return is due on April 15 of the year following the person’s death. The tax year ends on the date of death. Therefore, if a person dies in 2015, the income tax requirements end in 2015. No 2016 return would likely be due.

Furthermore, the personal representative of a deceased’s estate is responsible for filing any other unfilled income tax returns that the deceased person did not file. The personal representative can ask for an extension of time to file the final income tax return if that is necessary.

How do I notify the IRS that I am now representing the deceased?

The Internal Revenue Services (IRS) uses Form 56 “Notice Concerning Fiduciary Relationship”. A person needs to fill out that form and provide it to the IRS. Although this form does not have to be filed with the IRS, it is a good idea because otherwise the IRS will not know who to send information and a possible refund to.

Minnesota Income Tax Return

A Minnesota Income Tax Return should also be filed by a personal representative with the Minnesota Department of Revenue. Extensions, and the like can also be requested. Please remember that the personal representative simply acts as if they were the deceased.

EIN Numbers

All estates are required to apply for an obtain an emplyer identification number (EIN) from the IRS. The probate attorney will normally handle this for you. The EIN will be used to identify the estate and any tax returns related thereto. The EIN is also used to start an estate bank account. This account is used to gather all estate funds and issue disbursements to creditors, heirs, and beneficiaries of the estate. Finally, when the estate is winding-up, the bank account transactions are accounted for in a final accounting.

Free Initial Consultations

Questions about first time personal representative duties? Contact the Flanders Law Firm today. The firm offers free consultations to all potential clients and Dakota County probates. Call (612) 424-0398.