Minnesota Probate Laws | The Meaning of a “fiduciary”

Posted on May 6, 2015 by jlawyer

Many of my clients have questions about the meaning of the word “fiduciary” as it applies to probate law.

The definition and discussion often revolves around Minnesota probate and or Minnesota trust law. For this article I will discuss the definition as it applies to personal representatives and Minnesota probate (although the general rules apply in all cases).

Minnesota Probate Law

Minnesota statute 524.3-703 provides the legal definition of a fiduciary in terms of Minnesota probably law. Below are the pertinent portions of the statute:

524.3-703 GENERAL DUTIES; RELATION AND LIABILITY TO PERSONS INTERESTED IN ESTATE; STANDING TO SUE.
(a) A personal representative is a fiduciary who shall observe the standards of care in dealing with the estate assets that would be observed by a prudent person dealing with the property of another, and if the personal representative has special skills or is named personal representative on a basis of representation of special skills or expertise, the personal representative is under a duty to use those skills. A personal representative is under a duty to settle and distribute the estate of the decedent in accordance with the terms of any probated and effective will and applicable law, and as expeditiously and efficiently as is consistent with the best interests of the estate. The personal representative shall use the authority conferred by applicable law, the terms of the will, if any, and any order in proceedings to which the personal representative is party for the best interests of successors to the estate.

. . .

As you can see, the definition of a fiduciary and what the fiduciary duties are in a probate are clear and well defined. Basically, a fiduciary is a legal definition of a person was been appointed to care for the property and legal rights of another. This is a very serious position which should not be taken lightly.

Violation of fiduciary duties

If the personal representative of the probate estate is not following Minnesota law, that person can be held personally liable for any mistakes, fraud, or misrepresentations that may have been committed. The people holding the personal representative accountable are often the heirs, beneficiaries, and or creditors of the estate. Failing to comply with the law as it defines a fiduciary is a sure way to be sued. Some common examples of failures of a personal representative include:

failing to properly notify creditors of estate debts
failure to properly account for estate assets,
failure to file an accurate inventory and/or final accounting
failure to notify heirs of their rights
not paying taxes of the deceased person in a timely fashion

In my estimation, as an attorney was been practicing probate law for a number of years, the personal representative duties are often rather obvious, unfortunately, some individuals are unable to meet the standard of caring for others. This is unfortunate.

Minnesota probate attorneys lawyers

If you find yourself in a situation we have questions about your fiduciary duties as a new personal representative, or if your questions about a person representative who is not doing his or her job, contact the probate lawyer at Flanders Law Firm LLC, 612-424-0398.

Personal Representative Liability for Failure to Pay Probate Estate Taxes

Posted on January 26, 2015 by jlawyer

An important case was issued recently out of the Western District Court for the Western District of Pennsylvania, United State v. Stiles, No. 2:13-cv-00138.

This case provides and excellent explanation for why people should not administer estates (especially large ones) without the help of a lawyer.

Facts of the Case

Julia Stiles died in 2002. Her son was appointed executor (personal representative) of her estate (it is not clear whether he did so with the use of an attorney or not).

The tax return for the estate was not filed until June of 2008. On June 9, 2008, a representative of the Secretary of the Treasure Internal Revenue Service of the United States (IRS) assessed federal income taxes, interest, and penalties against the estate in the amount of $2,093,091. That is a lot of money in taxes.

The real property in the state of Delaware was sold in August 2002, for $379,000. Once the property was sold, the proceeds were distributed to the heirs shortly after the sale. The IRS did not receive any proceeds from the sale of the property.

Between 2002 – 2005, the son distributed approximately $775,000 from the estate to himself, and $425,000 to each of his two sisters. At the start of April 2008, the estate’s investment account was worth $1,787,660. In April of 2008, David Stiles distributed $110,635 from the estate to the Delaware Division of Revenue.

The IRS can Charge Interest on Late Payments

The IRS presented evidence to the court that interest was owed on unpaid income taxes. Interest on the income tax assessments is assessed under 26 U.S.C. 6601(a) and (b) from the date that the Stiles’ tax liabilities became due at a rate set forth in 26 U.S.C. 6621(a). Penalties are also allowed by federal law.

The law on failing to pay estate taxes

The IRS in this case filed for a summary judgment. In essence, this means that the IRS felt that the Stiles had not cognizable defense. The court agreed.

In seeking to foreclose its tax lien on the estate, the IRS argued in its summary judgment motion that there was a prima facie assumption of tax liability. Therefore, since the government had arguably met its burden, the Stiles had to file a responsive statement of facts. They did not do so – ostensibly because they did not appear to be represented by counsel.

Personal Representative Liability Law

The personal representative of the estate also argued that the estate was now insolvent and therefore the IRS could not foreclose in its tax lien.

The IRS argued that, because the personal representative of the estate was a fiduciary that it could hold him personally liable for the tax debt. The IRS cited law which provided that:

“Personal liability can attach, to the extent of the distribution, if the government establishes three elements: (1) the fiduciary distributed assets of the estate; (2) the distribution rendered the estate insolvent; and (3) the distribution took place after the fiduciary had actual or constructive knowledge of the liability for unpaid taxes.” United States v. Tyler, No. 10-1239, 2012 WL 848239, at *10 (E.D. Pa. Mar. 13, 2012). “

The court agreed with the IRS’s argument and found the personal representative liable for a tax debt in the amount of

What is even more confounding is that the personal representative admitted that he knew about the tax liability:

David Stiles admitted, through testimony, that he knew in 2002 about the estate’s federal tax liabilities. (ECF No. 35 ¶ 17); see Estate of Stiles, 2011 WL 5299295, at *6 (“[David] Stiles testified at trial that he knew as of 2002 that estate taxes would have to be paid in addition to the yearly fiduciary income taxes, but he made no affirmative efforts to pay those taxes or learn of the deadlines by which they should have been paid.”). On June 18, 2003, during a telephone call with his lawyer, David Stiles was informed that the estate’s tax returns were late. Estate of Stiles, 2011 WL 5299295, at *6. Based on the record before the court, David Stiles knew about the estates’ tax liability, at the latest, on June 18, 2003. David Stiles continued to distribute assets out of the estate through 2006.³ (ECF No. 35 ¶ 19.) The record before the court shows that David Stiles had knowledge of the estate’s tax liability and continued to distribute assets out of the estate rendering it insolvent. See Tyler, 528 F. App’x, at 200-02.

Finally, it appears that the personal representative was relying on a defense of bad legal advice. The court also did not find this argument compelling, providing that: “Relying on the poor advice from an attorney is not a defense. It is unfortunate that the Stiles received poor legal advice; however, poor advice does nothing to mitigate their liability for the decisions David Stiles made in managing the estate.”

Seek out competent legal counsel

Having experienced, competent probate attorneys for a Minnesota probate is a must. Personal liability is very real and must be taken seriously by all potential personal representative.

For further information, contact Joseph M. Flanders at 612-424-0398.

Minnesota Probate | Inventory of Estate

Posted on January 12, 2015 by jlawyer

In every probate administration, the personal representative will be required to gather all assets and debts and compile a document called an Inventory.

While “inventory” is the correct legal word to use, the legal basis for drafting the document and filing it with the court is that an accounting of the assets and debts of the estate must be done.

Inventory and assets and debts of the probate estate

The Inventory will be sent to all interested parties in the estate. Interested parties include: heirs, descendants, surviving spouses, specific devisees, and all creditors of the estate.

People often understand that heirs of an estate are entitled to something. However, it has been my experience that people may not understand that creditors are also entitled to review the inventory. Creditors include credit card companies, mortgages, contracts of the deceased person, or any other party to which the seas personal money too. If the deceased person owed money to someone, it is logical to see why that person would be entitled to a review an estate Inventory.

We have talked about what the legal meaning of assets and debts are in many pretty previous posts. We have also discussed what probate estate exemptions may apply in Minnesota. Please click on the prior posts for further information on those two topics. If there are exempt assets, this means that creditors may not get paid. If you have further questions about what may or may not be exempt, talk with a probate lawyer.

The Personal Representative’s Responsibilities

The personal representative of the estate, is required to draft an inventory, send copies to all interested parties, and file the document with the proper county court where the deceased person died. We’ve also discussed what the proper county court is in the state of Minnesota and prior articles.

There may be an informal, unsupervised administration or a formal supervised administration. How something is filed will dictate many of the required court filings and how the court supervises the personal representative’s actions. Again, for further questions on what unsupervised and supervise more formal and informal administrations mean, a probate lawyer should be contacted.

In essence, it is been my experience that personal representatives may not understand the requirement of reviewing all of the deceased person’s debts and assets, compiling those that information in an Inventory, and sending that Inventory to all interested parties. This, in essence, defines the why the probate process is necessary and it is very important function of the Minnesota probate court system.

For Further Information on Probate Inventories

Flanders Law Firm LLC has Minnesota probate attorneys waiting to answer your questions. For further information on probate inventories and probates in Minnesota, contact the law firm at 612-424-0398.

Minnesota Probate | Domicile, Residency, and Ancillary Administrations

Posted on November 18, 2014 by jlawyer

In this article, I wanted to discuss the legal doctrines of jurisdiction and where a probate should be submitted to court in Minnesota. There was recently an article about Minnesota tax law as it applies to this issue.

Residency and Domicile in a Minnesota Probate

In Minnesota, when a person passes away, their estate needs to be probated in the county where they resided.

The justification for probating in the county where the person resided is that they will have likely paid taxes on their home, on vehicles, and participated in the day-to-day operations of life in the county.

The legal word “domicile” is complicated but it can be boiled down to where a person intended to stay and live. As stated above, this can become complicated when a person may have a home in Minnesota but that person may spend a significant amount of time in Florida, Arizona, Texas, or some other state with much warmer weather the Minnesota in the winter. This creates complications associated with tax liability as Minnesota has a high personal income tax as a state.

Furthermore, at times, the deceased person may have had a cabin or other property in Minnesota.

Although the person may have had a cabin or other property, the laws of domicile and residency still provide that the person this day should be probated in the county in which they resided permanently. Again, this can create confusion people tend to move around a fair amount when they retire. If you have questions about the meaning of domicile and residency, a Minnesota probate attorney should be consulted.

As stated above, once a proper county court is chosen, the executor or personal representative of the estate needs to properly petition the court for a probate administration. I have previously written articles on what needs to be contained in a petition for a new probate.

Ancillary Administrations and Minnesota Probate Law

In addition to the discussion above about domicile and residency, the questions of ancillary probate administration comes into play. This is because a deceased Minnesota resident may have a home in a different state – for instance, Florida.

If the deceased person owned a home in Florida, then the title to the property will need to be transferred from Florida to the person’s estate in Minnesota. Again, this is because Minnesota law wants to control a person’s estate.

In this instance, an attorney in who is licensed to practice law in Florida should be consulted because a separate, “ancilllary” probate will need to be conducted. This is an extra expense but it is a necessary expense.

Further information about ancillary probate and residency

Contact the Flanders Law Firm LLC or attorney Joseph M. Flanders, a Dakota County Minnesota probate law firm, for more information about ancillary probates, domicile, and the meaning of residency as it applies to Minnesota law. Telephone: 612-424-0398.

Minnesota Probate Law | Publishing notice in the newspaper

Posted on November 13, 2014 by jlawyer

In every Minnesota probate estate administration, the personal representative is required to publish a notice to creditors and a newspaper of general circulation in the county in which the estate is probated.

We have discussed in previous articles that the county in which the estate should be probated is the county of the deceased person’s residency or “domicile”. Basically, this means the county where the decedent lived, had bank accounts, had vehicles titled, and where he/she paid bills from.

Why is publishing notice in the newspaper necessary?

Under Minnesota law, every personal representative must publish a notice to creditors in a newspaper of general circulation in the county where the decedent established residency. This is necessary because the personal representative is required to make extra efforts to identify potential creditors of the estate. Often times, a personal representative may not be aware of all the potential debts of the deceased person.

Common debts include credit cards, mortgages, utilities and other home payments, taxes, and other miscellaneous outstanding debts which one accrues during life.

A personal representative is taxed with the responsibility of being a fiduciary for not only the heirs but also the creditors. This can be a difficult and demanding job and it is one where the law needs to be followed very closely; otherwise, the personal representative could be held personally responsible for their failure to follow the law.

The publication process is rather antiquated and, in my opinion as a practicing attorney, a remedy that creditors are not likely to read. However, I was contacted by an heir who found out about a deceased person’s estate through an Internet search. The notice to creditors was published in a newspaper which showed up on the Internet. I was surprised that the heir found out about the estate and I was pleased that the newspaper publication worked.

The above anecdote outlines the reasons why notice is necessary. In a previous article, we discussed the meaning of due process when it comes to a probate administration. Essentially, all heirs and creditors are entitled to notice of the existence of a probate estate while it is winding its way to the court system. The heirs and/or creditors will not necessarily have their claims paid, but they are entitled to notice.

What should be published in the Notice?

The notice to creditors must outline the existence of the estate, the name and address the personal representative, the attorney representing the estate, any notice of upcoming court hearings to appoint the personal representative.

As we discussed above, this notice gives creditors and heirs due process to be able to know what is going on in the estate. This is a extremely important function of the court systems. After all, the court systems are a supervisor of court cases and people, and attorneys, so that everyone is following the law.

Notice published in the newspaper does not mean that the creditor claims will all be paid. There are many exemptions and different arguments to creditor claims in any probated administration.

For further questions about notice to creditors, publication in the newspaper, exemptions, and probate administration a Minnesota probate lawyer should be consulted.

Minnesota Probate Lawyer

Flanders Law Firm LLC and Joseph M. Flanders are experienced Dakota County Minnesota probate attorneys. From also represents clients throughout the state of Minnesota on probate and estate administrations. For further information, contact the law firm at 612-424-0398.

Minnesota Probate Law | Do you need a lawyer for a Minnesota Probate?

Posted on October 23, 2014 by jlawyer

Do you need a lawyer to help you for your estate administration of “probate” case?

The answer: it depends. Also, as an aside, click on the link for more information on what “probate” means.

The question on whether or not to hire an attorney is always a difficult one. I am asked this question frequently by both current and potential clients. My answer is usually the same: it always helps to have an attorney and you’re going to do way better with one that without one. That being said my statement can be viewed as self-serving.

What are some of the benefits of hiring a probate attorney?

Experience in the field of probate law is the number one reason to hire an attorney. The probate or “estate administration” process is extremely complex. That cannot be overstated. When I first began practicing law as a new law school graduate, the ins-and-outs of what I was supposed to know and understand to competently administer an estate was completely foreign to me – and I had a background training in the law. The point here is that lawyers learn on the job, just like everyone else, and it took me, personally, a number of years to be good at that job. Is it reasonable to think that someone without a law degree and experience can do it? I think the answer is clear.

Below are some examples of the different types of probate proceedings in Minnesota. Lawyers are not even aware of these proceedings – it is necessary to refer this kind of a work to an attorney who understands what he is doing.

Some of the different kinds of probate proceedings in Minnesota include:

informal estates
formal estates
small estates
supervised estate
unsupervised estates.

Furthermore, the estate may be modified from an informal, unsupervised probate to our formal, supervise probate depending on the complexity of the case as it proceeds over many months.

What are some of the other questions to ask a probate attorney?

Essentially, as I described in earlier post on this topic, Minnesota probate attorneys are earnestly looking for personal identifying information of the heirs, personal representative, the deceased person. Next, the probate attorney will look for the assets and debts of the estate.

The attorney needs to know many different questions to include in a probate petition which notifies the court and the judge of how you proceed. The attorney will be making a determination as mind as to what he would recommend for obvious date would proceed which is something completely foreign to almost every client or person I’ve ever met with. After all, why would this person real to make a rational decision based on experience when they have done.

Are there times when a probate attorney may not be necessary?

The only time that attorney should not be consulted in state is when it may be transferred bye affidavit. In Minnesota, if your estate is worth under $50,000 in assets, the estate will likely not need to be probated but, instead, be transferred by a small estate affidavit. I have also discussed this and numerous articles in the past which can be located at the link provided above. The attorney like we should still be consulted on how to draft the small estate affidavit and move forward with that affidavit.

In all other instances, with assets over $50,000 in the state of Minnesota, a probate attorney should be consulted and hired. This is a difficult pill to swallow for many people that have never been involved with the process but it is certainly the correct advice – self-serving or not.

Free Initial Consultations

Contact the Flanders Law Firm today. The firm employs Dakota County Minnesota probate attorneys. The firm offers free consultations to all potential clients. Call (612) 424-0398.

7 Initial Duties of a First-Time Minnesota Personal Representative

Posted on October 22, 2014 by jlawyer

What are the initial steps to take as a first-time personal representative in Minnesota? The attorneys at the office are often asked what to do next when someone has lost a loved one. This is a difficult time for many peoples and we have noticed that people simply do not know what to ask or where to start.

There is some good news: it may not been necessary to do anything with the deceased person’s estate if the total value of the estate is under $50,000. This means that it would be a small estate and would therefore be administered by an Affidavit for Collection of Personal Property. However, if the estate is worth more than that, a personal representative will need to be appointed by a probate judge.

7 Initial Steps of the Personal Representative:

There are certain things a person should do first when their loved one dies. These tasks include:

locate all assets of the deceased person
locate all debts of the deceased person
obtain the certificate of death from the county in which the person passed-away
determine whether not the deceased person had a Will or other estate planning documents such as a Trust
locate and contact all of the known heirs of the estate including the surviving spouse (if there is one)
locate the contact information for all creditors of the deceased person
schedule a consultation with a Minnesota probate attorney

Again, at times, a probate may not be necessary. If the estate is very small, a lawyer may not even need to be involved.

What to expect from a consultation with a probate attorney

In every consultation I do with a client, I am looking for information on the deceased person’s assets and debts. I will also ask for all personal identifying information on the deceased person; including: full legal names, dates of birth, social security numbers, and other personal information.

Once an attorney gathers the personal information for the deceased, the attorney will consider what assets may be exempt from creditor claims and what assets are available to pay estate debts. Estate debts may include such things as funeral expenses, expenses of last illness, and other bills.

After the attorney determines what the expenses of the estate are, the attorney will consider the possible distribution of assets (money) to the heirs and other beneficiaries of the estate. This could be a large lump sum or, at times, the estate may be insolvent (meaning there may be no money).

If the estate is insolvent, it may still be necessary to conduct a probate administration to transfer title of a home or other real estate. When real property or homes are titled in the name of the deceased person, is often necessary to “clear title”. This means that, in the state of Minnesota, the county recorders office will have to be notified of the probate estate and that the personal representative has been appointed so that he/she now has authority to transfer title to real estate. This is a complicated legal issue and a lawyer should be consulted if you have questions.

Free Initial Consultations

Contact the Flanders Law Firm today. The firm employs Dakota County Minnesota probate attorneys. The firm offers free consultations to all potential clients. Call (612) 424-0398.